BORROWING AND USING SCHOOL DEPARTMENT
6.4
EQUIPMENT BY NON-SCHOOL GROUPS
Borrowing and using School Department equipment by non-school groups is permitted
as a vehicle of school-community relations subject to the regulations of the Audio
Visual Department.
1. All requests for such use are to be made to the A.V. Coordinator's Office for
his approval. Such requests must be made in writing at least one week in advance of
the planned use.
2. No equipment may be borrowed unless the responsible requesting party is
associated with the Millis School Department, other municipal department, or is a
resident of Millis representing an organized group in the Town.
3. The borrowing party must complete a request form which is available at the A.
V. Coordinator's Office.
a. Accept responsibility for the
return of all equipment promptly and in its original condition as borrowed and
be financially responsible for the cost of any repair resulting from loss or damage
while in use.
b. Agree to compensate school
personnel or student technicians when the A. V. Coordinator may feel it is necessary
to have such persons present during the
event.
c. Agree to pick up and return all
borrowed equipment to its original location
during the hours
of the usual school day.
d. Agree to purchase for their own
use expendable parts such as projector bulbs, spot light
bulbs or color discs which fail during the period of use.
4. No equipment will be approved for loan under circumstances which would deprive
the school children of any service due to the absence of such equipment from the
school facility.
5. The School Committee under the direction of the A. V. Coordinator reserves the
right to approve or deny any request and the opinion of the A.V. Coordinator shall be
final. The previous record of the borrower in complying with these regulations shall
be a major consideration in granting approval.
6. These regulations also apply to any portable cable system equipment which is
available from the School Department.
7. Unexpected equipment breakdowns may result in denial of
equipment.
MILLIS PUBLIC SCHOOLS
EOUIPMENT LOAN AGREEMENT
Request for the following:
item(s)
description
serial #
value
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
I agree to return the above equipment to the school system as per the below listed
dates, and shall assume responsibility for any damages, losses, etc. while in my
custody as per the terms.
Date to be picked up:
Date & time for return:
Return location:
I assume the responsibility:
Person receiving returned equipment:
date:
Inspection: OK Damages:
Charges:
Bulb cost:
Other:
Applicant information:
Organization:
Person in charge:
Phone:
Address:
Purpose of use:
(civic, religious organization, etc.)
FINAL DISPOSITION:
CLOSED:
OPEN:
NOT RETURNED:
per: